Contract Administrator job description

a Contracts Administrator with his headphones on talking

What does a Contracts Administrator do?

A Contracts Administrator is responsible for administering a contract in an effective and efficient manner per the needs of the organisation. They must ensure that all aspects of a contract are monitored or managed to protect both the interests of their employer and the other party to the contract, which could be another business, individual or group. They will work closely with management to identify areas where contracts can be improved or modified and work closely with legal staff to ensure that all parties adhere to the letter and spirit of the contract.
This type of role would suit a professional, highly organised individual who has strong administration, interpersonal and communication skills.

What are a Contracts Administrator’s job responsibilities?

A Contracts Administrator is typically responsible for:
  • Drafting and negotiating contracts that are legally binding between both parties
  • Establishing contract terms and conditions including service levels, fees and financial obligation
  • Liaising with external legal practitioners and other departments to ensure deadlines and requirements of the contract are met
  • Undertaking contract analysis and providing advice to the business
  • Drafting and revising contracts, which may include preparing documents for tender, negotiation of legal agreements with customers or suppliers and undertaking research on topics relevant to the industry
  • Negotiating contracts with other companies or individuals per legislation
  • Monitoring and advising on compliance with contractual obligations, including revisions to existing contracts
  • Communicating changes in the business's legal obligations to individuals within an organisation

What technology does a Contracts Administrator use?

Many Contracts Administrators use a personal computer and software such as Microsoft Office. Some businesses require their employees to use specialised contracts management systems to draft and monitor legal agreements.
A range of advanced technologies is used in the industry, including document management software, legal contract management systems, project management tools and practice management software.

What does a Contracts Administrator do on a regular day?

Regular day-to-day activities for a Contracts Administrator include:
  • Updating contract management software, including new draft contracts
  • Arranging contracts with suppliers, customers or other external parties
  • Sourcing, review and revising documentation according to the needs of business operations
  • Drafting or revising legal agreements per business requirements
  • Liaising with external organisations regarding changes to contractual obligations

What are the common requirements in a Contracts Administrator JD?

The requirements outlined in a Contracts Administrator JD will vary based on the employer and industry. However, some of the typical job requirements include:
  • Demonstrate ability to draft contracts per the requirements of the business
  • High level of accuracy and attention to detail
  • Effective communication skills, particularly when liaising with other departments or external organisations such as clients, suppliers and regulators
  • Ability to work independently or as part of a team
  • Strong organisational skills
  • Qualifications related to contract drafting and negotiation

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