Executive Assistant job description

What does an Executive Assistant's job description involve?
- Office management – An Executive Assistant is responsible for managing the office, including corporate events such as Christmas parties, client entertaining and team lunches during busy periods. An Executive Assistant will oversee suppliers and contractors who visit the office and be responsible for setting up meetings, booking taxis and flights
- Personal duties – This can include hosting visitors from overseas
- Administration – An Executive Assistant will be required to collate information, create presentations and work on Word or Excel documents. This role may also include liaising with clients and staff overseas and organising travel and itineraries for their executives
- Special projects – This can range from market research to feasibility studies but the main objective is to support executive business functions by providing solutions and working independently without any supervision
What are the duties of an Executive Assistant?
- Managing and organising calendars
- Making travel arrangements (such as booking taxis for executives)
- Answering phones, screening calls and directing to the appropriate person or department
- Taking notes at meetings
- Booking meeting rooms and ordering lunches for meetings
- General administration duties such as filing, scanning documents, faxing
- Tidying offices
- Sending out mail and answering email requests promptly
- Sorting incoming mail into categories (e.g. action required, no action required)
- Creating presentations
- Compiling market research information (e.g. gathering industry information)
- Organising events like workshops or conferences
What does an Executive Assistant's daily routine look like?
What is the work environment like for an Executive Assistant?
What are the qualities of a good Executive Assistant?
Search for jobs
Find permanent, temporary or contract jobs with Hays.
Government and public sector roles available through Hays.
We can provide you with fast, easy access to job opportunities.

Career Advice
View templates and tips to help you start your job search journey.
Access expert advice for all stages of the job hunting process.
Master the art of job interviews with helpful articles and tips.

Tools & Resources
Simplify your job search by setting up a Hays job alert.
Find out if you're earning the salary you deserve.
Sign up to get expert career advice delivered to your inbox.