PERSONAL ASSISTANT JOB DESCRIPTION | Main Region
Personal Assistant job description
What does a Personal Assistant do?
What are Personal Assistant job responsibilities?
- Providing administrative support to a senior leader's calendar, including booking meetings, arranging travel and taking notes at meetings
- Handling incoming calls and emails from internal and external contacts – responding politely, accurately and thoroughly
- Making travel arrangements – working closely with your manager to coordinate schedules and manage bookings
- Organising deliveries of office supplies
- Managing the logistics of the office, including booking conference rooms and equipment for meetings
- Managing a diary to make sure that your executive or manager is prepared for all upcoming engagements
- Assisting with planning events, from organising catering to sourcing speakers and furniture for the event
What technology does a Personal Assistant use?
What does a Personal Assistant do on a regular day?
- Answering the phone and quickly determining whether it's an internal or external call and what action is required
- Responding to email and other correspondence promptly – you might be delegating tasks to other members of your team, organising meetings between people who don't work together, or facilitating relationships with key stakeholders
- Reviewing a schedule and identifying gaps, overlaps or conflicts
- Booking travel arrangements including flights, airfares, accommodation and ground transportation
What are the common requirements in a Personal Assistant job description?
- Experience working as a PA to a senior manager in an organisational environment
- Great communication skills and the ability to multi-task effectively while remaining calm and professional under pressure
- The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar
- The ability to type 50-60 words per minute without spelling or grammatical mistakes