Executive Assistants – An increasing number of candidates are changing employers or progressing into other roles, which has created an active recruitment market for Executive Assistants. Changes in management and organisational expansions have also led to a need to recruit as Managers and Directors focus on business development and need support. Within Canberra we are also seeing a need for Executive Assistants with clearances. Yet candidates with such clearances are in short supply and fail to meet demand from the influx of departments needing them.
Legal Secretaries – There is a shortage of Legal Secretaries with a specific background in family law, property or litigation. Adding to this shortage is the minimal movement of candidates at the senior level.
Administration Assistants – Demand exists for Administration Assistants to fill short-term roles. Despite the high number of applications received, very few candidates have the necessary skills. Employers want candidates who have strong administration skills and a willingness to stay in a role assisting management and other staff.
Reception and Administration All-rounders – Given the focus on controlling costs, employers are looking to combine the reception and administration role, which is creating a need for professionals at the $45,000 to $50,000 level who can perform multiple duties.
Corporate Receptionists – As the market continues to improve, businesses are recruiting for positions that were not previously considered vital. For those businesses with constant onsite visitors, a Receptionist who can make a good first impression is now considered important. But the shortage of high quality professional candidates who wish to remain within this role for more than one year continues.
Experienced Pre-Start Consultants – The domestic building market is looking for Pre-Start Consultants with experience in the higher end of the building market.
Bid and Tender Co-ordinators – Employers in the resources and mining industry are looking for Bid and Tender Co-ordinators with previous experience working in the resources industry.
Document Controllers – Employers are looking for experienced Document Controllers but there is a shortage of local candidates.
Site Administrators – We note an increase in demand for experienced Site Administrators who are capable of assisting Mobilisations Officers, creating and managing spreadsheets and minute taking as well as performing ad hoc duties.
Construction & Property PA’s/Administrators – We are seeing a shortage of candidates with construction and property knowledge. Experienced candidates are quickly secured and employers need to be active when seeking suitable candidates.
Dispatch Clerks – We are seeing a high demand from employers for Dispatch Clerks who can be all-rounders while also possessing strong administration experience and being able to assist in the warehouse.
Temporary contractors – Candidates for temporary and contract roles are sought across both the private and public sector as employers look to add flexibility to their workforce. In particular, we are receiving a lot of requests for candidates with advanced Excel skills for temporary assignments. Most candidates do not seem confident using Excel at an advanced level. Instead most have proficiency at the intermediate level.
Data Entry – Projects such as systems implementations are becoming more frequent and consequently candidates with strong accuracy and speeds are sought to ensure data is transferred quickly.
TRIM experience – To minimise training time employers are looking for candidates with TRIM experience for projects and overflow work.
Employers are looking for candidates with added skill sets in order to gain additional value from their hire. For example, the traditional administration position is now being blended to include specialised areas such as HR, sales, procurement, secretariat or finance duties.
Office all-rounders with a high skill set are also sought after. The market is job rich in this area.
Many Executive Assistants use the role as a stepping stone into senior administration or project management, and therefore demand is high for those candidates with a genuine desire to work in this field long term. In addition, Executive Assistants are not committing to long term contracts and are being offered a range of positions; it is a candidate market and EA's are offered a lot of choice.
Temporary contracts are at an all time high. Employers are looking to engage temporary contractors initially with the possibility of offering them a permanent role longer term. The temporary-to-permanent method is also favoured in order to ensure a candidate is a good fit, both in terms of skills and with the business’ culture.