Your new role

Reporting to the Office of the CEO, the Secretariat Officer will provide end-to-end support to Councils and external committees, ensuring meetings and governance processes are coordinated efficiently and accurately. You will play a key liaison role between Council members, Chairs, the CEO and internal stakeholders, supporting effective decision-making through well-managed documentation, communication and records. This is a hands-on role requiring strong organisational skills, excellent minute-taking ability and experience working in confidential, high-level environments.

• Coordinate Council and committee meetings, including scheduling, agendas, papers and logistics
• Prepare accurate, timely and high-quality minutes, ensuring actions are clearly captured and tracked.
• Manage committee documentation, maintaining structured and up-to-date records and document control systems
• Monitor meeting calendars, forward planning cycles and key governance timelines
• Distribute meeting materials in a timely and professional manner
• Act as the central point of contact for Council and committee communications and enquiries
• Support onboarding of Council and committee members and maintain relevant records
• Prepare standard reports, correspondence and meeting papers as required
• Maintain strict confidentiality and integrity of sensitive information
• Identify and implement improvements to administrative processes and systems
• Provide back-up secretariat support to Board activities during periods of leave or peak demand

What you'll need to succeed

• Demonstrated experience providing high-level secretariat or administrative support in a governance, Board, Council or executive environment
• Proven experience coordinating meetings and taking clear, accurate and professional minutes
• Strong organisational skills with the ability to manage multiple priorities and deadlines independently
• Highly developed written and verbal communication skills
• Excellent stakeholder engagement and interpersonal skills
• A high level of discretion and ability to manage confidential information
• Experience improving administrative systems and processes (desirable)
• Police Check

What you need to do now

If you're interested in this role, please call Tamara on 08 8943 6004 or email your CV to Tamara.Monzon-Yates@hays.com.au

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

LHS 297508