An exciting opportunity awaits at a leading architecture firm in the Sydney CBD! This role is ideal for a Personal Assistant or a strong administrator looking to advance their career. The position demands resilience, strong communication skills, and the ability to work in a fast-paced environment!

Duties:

• Schedule and manage appointments, meetings, and events, anticipating needs and changes.
• Monitor and manage email inboxes, prioritising and responding to messages as needed.
• Arrange domestic and international travel itineraries, including flights, accommodations, and transportation.
• Draft, proofread, and manage letters, reports, presentations, and other documents.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Professionally liaise with clients and stakeholders, ensuring excellent representation of the executive team.
• Handle multiple tasks simultaneously, maintaining a calm and organised approach under pressure.
• Organise and coordinate events, ensuring all details are managed efficiently.
• Submit and reconcile expenses and timesheets, adhering to finance department requirements.
• Prepare confidential and sensitive documents, reports, and presentations.
• Perform general administrative duties, including filing, archiving, and updating contact lists.
• Manage social media posts and updates on behalf of the executive team.
• Build and maintain strong relationships across the organisation and with external partners.
• Ensure all work complies with company policies and procedures.
  
  What you need:
• At least 3 years' experience in a similar role (senior admin, team assistant, PA)
• Must have diary management / inbox management experience
• Must be resilient, professional and have strong communication skills
• Ability to work in a fast-paced environment
• Able to work 5 days in an office
• Strong people skills - ability to communicate with executives
• Handle confidential information sensitively
• Must have full working rights (PR, AU/NZ CITIZEN ONLY)
  
  If you meet the above, please send an up-to-date resume to Lucinda.Reid@hays.com.au.
  

LHS 297508