Your new company

• Manage first greetings to front of house visitors and direct incoming enquires, including enquiries via phone, emails, letters, whilst ensuring all areas of the office are in a presentable state and well maintained for client presentations.
• Assist with the scheduling and organisation of meetings, events and appointments with internal or external parties, including overseeing catering arrangements for internal and external company events.
• Assist the Managing Director with general executive matters such as coordination and management of calendars and handling a variety of administrative tasks as directed by the Managing Director.
• Assist the leadership team in creating and arranging travel itineraries for directors, executives, company events, and employees as well as document preparation and management as required for meetings.
• Support the streamlined onboarding and setting up of new employees, including organising background checks and workstation set up.
• Provide support to the Marketing manager in organising client events including conferences, roadshows and in-office events (e.g. boardroom lunches).
• Updating data and CRM systems to ensure all systems stay maintained with accurate information for decision-making.
• Assist from time to time with Marketing and the preparation of general materials, newsletters, and other communication materials as required.

What you'll need to succeed

• Extensive experience working within a professional environment, preferably in property, finance or similar.
• A strong work ethic, high attention to detail, a professional and inquisitive attitude.
• Strong interpersonal skills for effective stakeholder management and communication.
• The ability to work both collaboratively and autonomously within a small team.
• Exceptional Emotional Intelligence to pre-empt, understand and troubleshoot stakeholder cares, concerns, priorities, and preferences.

What you need to do now