About the Organisation

Our client is a values‑driven organisation with a strong focus on governance, integrity, and long‑term outcomes for its stakeholders. With a clear purpose and a commitment to inclusion and collaboration, the organisation plays a critical role in supporting its members and enabling informed decision‑making through strong corporate services and leadership practices.

The Opportunity

An exciting permanent opportunity exists for an experienced Executive Coordinator to provide high‑level, confidential support to two key members of the Executive Leadership Team.

Reporting to a senior executive, this role sits within a central Corporate Services function that underpins the organisation’s operations through governance, people and culture, legal, risk, and business services. You will be a trusted partner to senior leaders, keeping things running seamlessly and enabling effective decision‑making at the highest level.

Key Responsibilities

In this role, you will be responsible for delivering professional, proactive, and timely executive support, including:

• Managing complex executive diaries, scheduling, and competing priorities
• Coordinating executive correspondence and reporting requirements
• Preparing agendas, meeting papers, minutes, and action registers
• Organising and supporting executive meetings, events, and external service provider engagements
• Assisting with executive and board reporting, presentations, and briefing materials
• Reconciling executive expenses and corporate credit card statements
• Supporting ad hoc projects, team meetings, and key initiatives as required
• Building strong working relationships across the organisation and with external stakeholders

About You

To be successful in this role, you will bring:

• Demonstrated experience providing high‑level executive or secretarial support at a senior level
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines
• Strong written communication skills, with experience preparing professional correspondence, reports, and presentations
• Confidence working with senior stakeholders and handling sensitive, confidential information
• Advanced proficiency in Microsoft Office including PowerPoint and executive reporting systems or online portals
• A collaborative, proactive approach and strong attention to detail
• A relevant tertiary qualification (desirable)

What’s on Offer

• Competitive remuneration with annual salary progression and 12% superannuation
• Flexible working arrangements, including hybrid work options
• Additional leave offerings and generous work‑life balance initiatives
• Ongoing professional development, learning opportunities, and study support
• Health and wellbeing programs, including confidential employee assistance services
• A modern CBD office location with excellent transport access and end‑of‑trip facilities

How to Apply
If you are passionate about this role, click ‘apply now’ . If this role isn't quite right but you want to find out more about other opportunities, contact Kelsey West at Hays on 08 9254 4583 or email kelsey.west@hays.com.au .

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At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.