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Executive Assistant

Executive Assistant role (12-month contract) working for a global financial services firm.

Your new company

Supporting you every step of the way to ensure you have a solid ability to contribute to investment banking and capital markets, you will also join an organisation with a focus on attracting people with the ability to build relationships and promote a positive culture. This firm utilises global resources and has access to intellectual capital to create a tailored financial plan to suit their clients with unique requirements.

Your new role

As a lead Executive Assistant, you will be supporting 5 Executives, ensuring you are a resource for basic company policies and procedures as well as use leadership skills to manage a large team of varying levels of bankers and a number of different and often conflicting objectives, projects or activities at one time. Being involved in numerous aspects of organisations, you will need your creative cap to organising internal and external events, requiring organisation of approval, invites, rsvp management and function logistics.

  • Extremely heavy calendar management; coordinating and scheduling internal and external meetings, including time zone management.
  • Coordinate all aspects of international and domestic travel, including all-ground logistics.
  • Complex expense processing using concur.
  • Communicating and interacting internally with all levels of the division and across business functions, finance, human resources, and technology, as well as externally with clients and their teams.
  • Quickly learning and keeping up to date on a variety of MS systems.
  • Performing diverse, advanced and confidential administrative support functions, including composing, signing and sending correspondence on behalf of the company.
  • Comprehensive phone coverage and broader EA team support.
Confidentiality will be a big part of your role, being entrusted with high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgement.

What you'll need to succeed

As the ideal candidate, you will have extensive experience in investment banking or financial services. Strong executive-level support or similar experience with a high attention to detail, ability to work effectively under pressure and time constraints whilst displaying an exemplary demonstrated work ethic.
  • Polished and professional phone and email communications
  • Significant time management, organisation, multitasking and prioritisation skills
  • Concur or similar experience processing travel and expenses
  • Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
  • Ability to learn quickly and take on new responsibilities

What you need to do now

If you are confident in your experience, please click on the 'APPLY NOW' link to send your updated resume to Talitha Raath at Hays. Any queries email Talitha.Raath@hays.com.au. Please note, only successful candidates will be contacted.

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply


LHS 297508

Summary

Job Type
Temporary
Industry
Banking & Financial Services
Location
VIC - Melbourne CBD
Specialism
Office Support
Ref:
2860105

Talk to a consultant

Talk to Leah Davidson, the specialist consultant managing this position, located in Melbourne
Level 21, 360 Collins Street

Telephone: 0396049597

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