Your new company

Your new role

As the Executive Assistant to the General Manager, Infrastructure and Operations, you will play a pivotal role in ensuring the smooth and efficient running of the office and supporting key departmental priorities.
In this role, you will:

• Provide high level administrative and secretarial support, including diary and email management, meeting coordination, minute taking, correspondence preparation, and maintaining accurate corporate records.

• Act as a trusted point of contact for internal and external stakeholders, including stepping in as the first point of contact during the General Manager’s absence.

• Research departmental and organisational issues, compile information, interpret data, and prepare reports that inform strategic decision-making.

• Monitor KPIs, coordinate compliance reporting, track correspondence and resolutions, and support governance processes.

• Prepare and coordinate financial, HR, safety, and operational reporting to support departmental objectives.

• Strengthen communication and liaison between the General Manager and other organisational leaders to progress key initiatives.

• Manage, refine, and improve processes and systems to ensure efficiency, accuracy, and compliance across the department.

• Process financial transactions, monitor departmental expenditure, and produce financial reports to support effective budget management.

What you'll need to succeed

To excel in this role, you will bring:

• Demonstrated experience providing high quality executive or senior administrative support, with a track record of continuous improvement in systems and processes.

• Strong written, verbal, and research skills, with the ability to prepare clear, accurate reports, correspondence, and analyses on complex matters.

• Excellent time management and organisational abilities, with proven capability to meet deadlines and adapt to changing priorities.

• Well-developed interpersonal and conflict resolution skills, and the ability to build effective working relationships across diverse stakeholder groups.

• A strong customer service focus, ensuring timely, accurate, and respectful communication.

• Competence with standard office applications and financial systems, and the ability to quickly learn new technologies and platforms as required.

What you'll get in return

• Hourly rate of $46.11p/h + Super

• 36.25 hour working week

• Initial contract until 1st May 2026

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email chelsea.pearse@hays.com.au .

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.