Executive Assistant

Executive Assistant based in Fortitude valley | Temp role | WFH available!
Your New Company

Our client is a dynamic and forward-thinking organisation operating within the services and application centre space. With a strong national footprint and a commitment to operational excellence, they pride themselves on fostering a collaborative and inclusive culture. The business is driven by innovation, continuous improvement, and a genuine focus on employee engagement. As they continue to grow, they’re seeking a highly organised and proactive professional to support their leadership team and drive internal efficiency.

Your New Role

This pivotal role is designed to enhance the effectiveness of the Services General Manager and the broader leadership team. Acting as the central hub for administrative coordination, you’ll be instrumental in streamlining operations, supporting strategic initiatives, and ensuring the smooth running of day-to-day activities across the Services/Application Centre.

  • Coordinating leadership meetings, including scheduling, minute-taking, and action tracking
  • Preparing high-quality presentations and internal communications for both internal and external audiences
  • Managing calendars, travel arrangements, and expense submissions for senior stakeholders
  • Supporting reporting and financial analysis through data collation and summary creation
  • Leading internal engagement initiatives and promotional communications
  • Organising team and client events, ensuring alignment with company values and objectives
  • Overseeing office management tasks including procurement, asset tracking, and workspace upkeep
  • Facilitating onboarding, training matrix updates, and general administrative support across the team
What You’ll Need to Succeed

To excel in this role, you’ll be a self-starter with a knack for organisation and a passion for supporting high-performing teams. You’ll bring a blend of technical proficiency, strategic thinking, and interpersonal finesse.

  • Certificate in Office Administration or equivalent
  • Minimum 3 years’ experience in a fast-paced, goal-oriented environment
  • Proven ability to manage meetings, coordinate schedules, and follow through on actions
  • Strong written and verbal communication skills
  • High attention to detail and ability to work independently with minimal direction
  • Experience working with financial data and producing clear, actionable reports
  • Advanced proficiency in Microsoft 365 suite including Excel, PowerPoint, Teams, SharePoint, Planner, Power BI, and Power Automate
  • Experience in event planning and stakeholder engagement
  • Familiarity with systems such as Salesforce, Concur, Coupa
  • Ability to manage ambiguity and adapt to changing priorities
  • A collaborative mindset and commitment to fostering a positive team culture
What You’ll Get in Return

  • Temporary position with possibility to go Permanent
  • Full-time Hours | WFH 2 days of the week
  • Attractive hourly rate
  • Ideally, start ASAP.
  • Opportunities to contribute to strategic initiatives and employee engagement programs
  • Professional development opportunities and exposure to senior decision-makers
What you need to do now

If you're interested in hearing more, click 'apply now' to forward an up-to-date copy of your CV to Rearne.Hughes@hays.com.au, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.


LHS 297508

Summary

Job Type
Temporary
Industry
Manufacturing & Production
Location
QLD - Brisbane CBD
Specialism
Office Support
Ref:
2954099

Talk to a consultant

Talk to Rearne Hughes, the specialist consultant managing this position, located in Brisbane
Level 45, One One One Eagle St, 111 Eagle Street

Telephone: 32433048

Similar jobs to Executive Assistant

  • Personal Assistant

    Seeking an experienced Personal Assistant for a high-performing property developer
    QLD - Gold Coast

  • Administration Assistant

    Administration Assistant Opportunity
    QLD - Gold Coast

  • Accounts Assistant

    Your high level of attention to detail and ability to work to deadlines is required for this Accounts role.
    QLD - Gold Coast

  • Insurance Account Executive

    Modern and growing brokerage are looking to hire an experienced insurance account executive.
    QLD - Brisbane Southside$90,000 to $110,000 + super

  • Expression of Interest - NRE

    Expression of Interest – State Wide Tasmania
    TAS - RegionalRole dependent

  • Executive Assistant

    Executive Assistant, Permanent Role, Sunshine Coast
    QLD - Sunshine CoastCompetitive