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Executive Assistant/ Administrator

Join a leading Indigenous-led organisation in Darwin as an Executive Assistant/Administrator!

Salary: $70K - $75K PA + Super

Location: Casuarina, NT

Start Date: 18th August 2025

Contract Type: Temp OR Perm (Depending on candidate's preference)

Your new company

An established not-for-profit organisation based in Darwin is seeking a highly organised and proactive Executive Assistant/Administrator to join their team. This is a unique opportunity to contribute to a purpose-driven organisation that delivers nationally recognised cultural, educational, and community programs.

In this dynamic role, you will be the first point of contact for the organisation, providing high-level administrative support to the executive team, coordinating travel and logistics, managing ticketing systems, and supporting the delivery of major events. You will play a key role in the planning and execution of one of Australia’s most significant Indigenous-led cultural events, held annually in North East Arnhem Land.

Your new role

  • Manage executive calendars, schedule meetings, and coordinate appointments
  • Handle travel arrangements, including flights, accommodation, and itineraries
  • Prepare reports, presentations, and correspondence on behalf of executives
  • Act as the first point of contact for internal and external stakeholders
  • Maintain filing systems and manage confidential documents
  • Support event coordination and logistics
  • Monitor and respond to emails, phone calls, and general enquiries
  • Assist with budgeting, invoicing, and office supply management
  • Liaise with vendors, clients, and team members to ensure smooth operations
  • Provide administrative support to the CEO and broader team as required

What you'll need to succeed

  • Strong communication and interpersonal skills
  • Excellent time management and multitasking abilities
  • A high level of initiative and attention to detail
  • Proficiency in Microsoft Office and digital communication tools
  • A respectful understanding of Indigenous cultures and a commitment to community-led values
Experience in executive support, event coordination, or office administration is essential. The successful candidate must be available to attend and support the organisation’s flagship event as part of their role.
This is a rare opportunity to work with a passionate team making a meaningful impact. Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.

What you need to do now

If you're interested in this role, call Tamara Monzon-Yates on (08) 8943 6004 or email your latest CV to Tamara.Monzon-Yates@hays.com.au

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.



LHS 297508

Summary

Job Type
Permanent
Industry
Charities & Not For Profit
Location
NT - Darwin
Specialism
Office Support
Pay
$70K - $75K PA + Super
Ref:
2942269
Closing date
1 Aug 2025

Talk to a consultant

Talk to Tamara Monzon-Yates, the specialist consultant managing this position, located in Darwin
Level 2, Darwin Central, 21 Knuckey Street

Telephone: 0889436004

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