Your new company

Hays Office Support are working with a legal firm based in the Hobart CBD who have operations across Australia. They are a leading legal service provider with over 100 staff, who provide innovative and expert services who specialise in environmental law. They have the need for a capable Executive Assistant to provide support to one of their Directors.

Your new role

• Provide a high level of executive and administrative support
• Diary management, booking appointments and monitoring calendars
• Assist with high-level editing and document formatting along with tracking changes and filling.
• An ability to accurately and efficiently transcribe electronic dictation and type and format complex documents, including time-critical documents provided by clients
• Billings - Prepare invoices, trust accounts and authorities
• Ensure workflows for matters are updated and maintained
• Preparing various correspondence and data entry
• Other administrative tasks as required

What you'll need to succeed

• Adaptability, initiative and the ability to think ahead.
• Ability to work well under pressure, balancing competing demands and interruptions. This will need to be demonstrated with previous experience.
• Established record in producing high-quality written correspondence, diary management, presentations to a professional standard.
• Strong knowledge across software packages including Microsoft Office Suite and the ability to learn in-house systems quickly.
• Outstanding verbal and written communication
• The ability to work autonomously and have a proactive nature.

What you'll get in return

In return, for your dedication and hard work, you’ll be rewarded with an attractive salary package and the opportunity to broaden your industry experience with a friendly, welcoming team.

What you need to do now