Your new company

Join a local government organisation in South East Queensland, supporting a diverse and vibrant community adjacent to Brisbane. This is a unique opportunity to work in a high-profile executive support role within local government. You’ll be trusted with sensitive information, work closely with senior leaders, and contribute directly to the effective operation of civic leadership in a dynamic and rewarding environment.

Your new role

As a Diary and Correspondence Officer supporting the Office of the Mayor, you will:

• Provide high level, confidential executive and administrative support in a politically sensitive environment

• Support the daily operations of the Mayor’s office, working closely with the Executive Assistant

• Manage Mayoral correspondence, diary management, invitations and records using corporate information systems

• Coordinate internal meetings with Councillors, the Executive Leadership Team and departmental representatives

• Assist with the coordination and preparation of internal and external meetings and events

• Liaise with internal teams, government agencies, community members and external stakeholders

• Manage information requests, correspondence and follow-up actions to ensure timely outcomes

• Process expense reimbursements and manage office supplies

What you'll need to succeed

• Substantial administrative experience in a large, complex organisation (local government experience highly regarded)

• Proven experience providing confidential executive support, including diary and correspondence management

• Strong written and verbal communication skills and the ability to work with a wide range of stakeholders

• Excellent organisational skills with the ability to work under pressure and with minimal supervision

• Sound understanding of governance environments

• Demonstrated commitment to customer service and maintaining a professional public image

What you'll get in return

• 12-month contract

• Hybrid flexibility

• Competitive hourly rate

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email chelsea.pearse@hays.com.au .

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.