Data Migration Coordinator

Data Migration Coordinator Contract with Education client

Your new company

A major Queensland-based university is delivering a large-scale, organisation-wide program to migrate data from legacy shared drives into Microsoft 365, including SharePoint and Teams.

At the centre of this transformation is a high-visibility initiative focused on reducing legacy data risk and technical debt, migrating business-critical information, and uplifting digital capability and information management practices across the organisation.

This program spans all faculties and divisions, with multiple delivery streams running in parallel through to December 2026. You’ll be working in a fast-paced, collaborative environment alongside academic and professional staff, records specialists, and an external delivery partner to ensure successful migration outcomes.

Your new role

As a Data Migration Coordinator (IT Transition Coordinator), you will take ownership of a portfolio of Transition Groups, acting as the primary point of contact throughout the migration lifecycle.

You’ll coordinate end-to-end delivery—from initial engagement through to migration, validation, and closure—while working closely with stakeholders and delivery teams. This is a hands-on role where you will apply structured processes while adapting to the unique needs of each group.

Key Responsibilities

Coordinate migration delivery across assigned Transition Groups
Facilitate workshops, kick-offs, and data review sessions
Support migration preparation activities including data reviews, mapping, readiness, and communications
Provide guidance on recordkeeping, compliance, and appropriate Microsoft 365 storage solutions
Collaborate with delivery partners and internal teams to ensure smooth execution
Monitor progress, maintain momentum, and proactively resolve issues
Maintain accurate delivery artefacts, including trackers, Jira epics, and documentation

What you'll need to succeed

You are a proactive, solutions-focused professional with the ability to navigate a dynamic delivery environment and drive outcomes.

Core Experience & Skills

Proven experience coordinating high-volume data migration or transition activities
Strong stakeholder engagement skills across diverse groups
Ability to translate ambiguity into clear, actionable steps
Excellent written and verbal communication skills
Strong organisational skills and attention to detail, particularly using Excel
Ability to identify risks, manage dependencies, and escalate issues early
Hands-on, outcome-driven approach with a strong bias for action

Desirable Experience

Knowledge of Microsoft 365 (SharePoint, Teams)
Experience in digital transformation or workplace technology programs
Understanding of information management or recordkeeping practices
Experience working with vendors or delivery partners
Exposure to higher education or government environments

What you'll get in return

Opportunity to contribute to a high-impact, organisation-wide transformation program
Exposure to modern digital workplace technologies, including Microsoft 365
Collaborative environment with cross-functional teams and expert partners
The chance to build expertise in large-scale data migration and change delivery
A fast-paced role where you can take ownership, influence outcomes, and deliver tangible results

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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