Your new company

This is an opportunity to join a reputable and well ‑ established commercial fit ‑ out company delivering high ‑ quality projects across workplace, retail, and specialised interiors. The business is known for its collaborative culture, strong project delivery standards, and commitment to safety. You’ll be part of a supportive team that values professionalism, development and long ‑ term career growth.

Your new role

As a Contract Administrator, you’ll work closely with the Project Manager to support the commercial, financial and administrative functions of fit ‑ out projects. This is a fully integrated role involving client interaction, consultant coordination and on ‑ site engagement.

Your responsibilities will include:

• Daily management of project financials, budgets, forecasting and monthly cost reporting
• Preparing and issuing subcontract packages, scopes, purchase orders and variations
• Managing tender processes, analysing trade pricing and recommending contractors
• Maintaining detailed project registers: submittals, drawings, lead times, documentation
• Coordinating subcontractors, reviewing plans and sequencing works across trades
• Managing claims, invoices, change logs and value tracking
• Preparing O&M manuals, OC documents and compliance submissions
• Supporting the Project Manager with reporting, programming and profit planning
• Attending weekly client meetings and documenting actions and minutes
• Contributing to safety initiatives, site walks and continuous improvement activities

What you'll need to succeed

• 5+ years’ experience in a Contract Administrator role
• 2–3 years’ experience in the construction industry, ideally commercial fit ‑ out
• Tertiary qualifications in Construction Management, Quantity Surveying or similar (desirable)
• Strong commercial management skills including cash flow, cost control and forecasting
• Experience with Procore or similar project management systems
• Solid understanding of trades, construction methodologies and sequencing
• Ability to multitask, meet deadlines and remain organised under pressure
• Excellent written and verbal communication skills

What you'll get in return

• Competitive salary package
• Exposure to high ‑ quality, design ‑ driven commercial fit ‑ out projects
• Supportive team environment with opportunities for growth and progression
• Professional development and mentorship
• A company culture that values safety, collaboration and continuous improvement

What you need to do now

If you’re an experienced Contract Administrator seeking a dynamic role within the commercial fit ‑ out sector, we’d love to hear from you.

Apply now by sending your CV to Georgie.Gilmour@hays.com.au, or by calling 0490437182 for a confidential discussion.