Your new company

Your new company is a leading construction organisation delivering high‑quality projects across a range of sectors, backed by strong systems, experienced teams, and a reputation for excellence.

Your new role

The Bid Coordinator is responsible for coordinating the preparation of winning proposals and tenders for new projects. You will manage the coordination, formatting, and production of bid submissions, ensuring each tender meets client requirements and showcases the company’s strengths.

About you:
You’re someone who communicates clearly and confidently, both in writing and in person. You’re highly organised, able to juggle competing deadlines, and known for your strong attention to detail. Building positive relationships comes naturally to you, and you work well with a wide range of people across the business. You stay calm and focused when things get busy, showing resilience and composure under pressure.

Your day to day:

• Coordinate the full tender process, reviewing client requirements and assembling high‑quality bid and pitch submissions.
• Plan and manage tender timelines, ensuring stakeholders are aligned and meetings are organised and facilitated effectively.
• Arrange and support tender‑related meetings, including taking minutes and maintaining accurate records.
• Prepare, edit and format a wide range of documents for bids, tenders and marketing collateral.
• Write, refine and proofread non‑technical content to ensure clarity and consistency.
• Develop visual elements such as graphics, org charts and other supporting materials for submissions and marketing.
• Build and maintain tender templates, populate submission details, and ensure all content reflects brand standards.
• Oversee the production of final tender documents, including formatting, printing, binding and delivery.
• Create supporting materials such as PowerPoint presentations and printed collateral.
• Keep content libraries, image banks, reference materials and document registers current and well‑organised.
• Support the broader work‑winning team in using bid processes, templates and standard content effectively.
• Update and manage CRM records to ensure accurate, accessible information across the team.
• Conduct market and industry research to inform business development and marketing activities.
• Contribute to continuous improvement initiatives across bid processes, templates and systems.
• Provide general administrative support, including document management, correspondence, purchase orders and meeting coordination, to ensure smooth operations within the work‑winning team.

What you'll need to succeed

Education, qualifications & licences

-Bachelor Degree in Business, Marketing, Communications or similar knowledge & experience

- Experience preparing bids & tenders (preferably in the construction industry)

You will need advanced experience in Microsoft Word user, InDesign, Adobe Creative.

What you'll get in return

1. WFH Available

2. Career progression

3. Employee well-being programme

4. Discounts on developments built by the organisation

5. Staff discount for multiple retailers

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Katie.mcelwain@hays.com.au, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508