Your new company

Your new role

• Manage the office of the First Assistant Secretary, ensuring effective information flow.
• Provide high-level secretarial support, including routine correspondence, screening calls and emails, photocopying, scanning, and filing.
• Manage multiple inboxes, diaries, travel arrangements, and meeting preparations, including venue booking, catering, and minute-taking.
• Assist with financial management tasks such as processing accounts payable, managing corporate credit card accounts, and quality assurance of travel in Expense8.
• Anticipate the needs of the Executive Director and collaborate with the Executive Officer to ensure timely management of tasks, briefings, and correspondence.
• Support the Office of the Commissioners to ensure effective management, communication, and information flow.
• Communicate and liaise with staff at all levels and with internal and external stakeholders.
• Guide and support branch APS4 Executive Assistants.
• Perform other duties as specified by the Executive Director.
  
  

What you'll need to succeed

• High-level administration, planning, and organisational skills with adaptability to change.
• Ability to manage multiple inboxes and diaries, reprioritise tasks, and respond to changing priorities while meeting deadlines.
• Thrive in a fast-paced administrative environment, delivering high-standard work with attention to detail.
• Excellent written, verbal, and interpersonal communication skills for professional correspondence and document preparation.
• Ability to build collaborative working relationships and effectively engage with stakeholders.
• High level of professionalism, initiative, problem-solving skills, sound judgement, and discretion in handling sensitive information.
• Experience using various computer software programs and systems in an administrative role.
  
  

What you'll get in return

What you need to do now