Your new company

Are you someone who thrives in a fast-paced environment, with a sharp eye for detail and excellent time management skills?

I’m currently recruiting for a permanent, full-time Administrator position with a well-established Building Consultancy Firm located on the outskirts of Sydney CBD.

This company is involved in some of the largest and most complex developments across a diverse range of sectors, including aged care, education, healthcare, entertainment and public spaces, as well as commercial and industrial projects.

This client is looking for a proactive and organised Administrator who enjoys juggling multiple tasks, pays close attention to detail, and brings a positive, can-do attitude to the team. If you thrive in a fast-paced environment and love keeping things running smoothly, this could be a great fit for you. Candidates with previous experience in architecture, building, construction or engineering industries would be desired.

This role does require you to work from the office 5 days a week, Monday–Friday 8.30am-5pm.

PLEASE NOTE: You must be a Permanent Resident or Australian Citizen to apply!

Your new role

• Preparation of documents (certificates) and correspondence, and reviewing documentation

• Preparation of fee proposals and tenders, presentations, and reports

• Managing registers and ensuring legislative reporting requirements are met

• Use of online Portals (eg. Planning Portal)

• Managing project expenses and tracking invoicing

• Diary management and meeting coordination

• Electronic file management including use of various systems such as Aconex and SharePoint

• Travel Bookings/arrangements

• Liaison with clients and external stakeholders

• General office support including mail, reception, kitchen duties and ordering supplies/amenities
  
  

What you'll need to succeed

• Strong time management skills

• Strong or excellent understanding of Microsoft Office programs (Outlook, Word, Excel, SharePoint, Teams)

• Initiative and ‘can-do’ attitude

• Attention to detail

• Excellent verbal and written communication skills

• Ability to prioritise

• Information management

• An interest in architecture, building, construction or engineering

• Knowledge of administrative and clerical procedures

• Understanding of Microsoft Office programs including Word, Excel, Outlook, SharePoint and Teams

• Willingness to undertake training

• Completion of a Certificate of Business Administration or similar qualifications would be advantageous and highly regarded.
  
  

What you'll get in return

• Permanent, full-time position

• Opportunity to undertake training to assist with career growth and development

• Supportive team culture

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly with a copy of your most up-to-date resume to Loretta.Callanan@Hays.com.au and I will reach out.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.