Your new company

You’ll be joining a specialist consulting environment working with a large, complex Australian Government agency in a data‑intensive context. The organisation is undertaking a significant uplift in its information and data management maturity, with a strong focus on legislative compliance, digital continuity and practical, staff‑friendly governance. This work sits at the intersection of policy, technology and operational reality, and is sponsored at senior executive level.

Your new role

As a senior Information Management / Records Management specialist, you will lead the development of contemporary, APS‑aligned IM policy and compliance artefacts and provide expert advice on records management capability across Microsoft 365.

• Reviewing existing IM policy artefacts and conducting a structured gap analysis, including IM Policy, Normal Administrative Practice Policy, Digitise to Dispose Policy, IM Governance Framework and IM Strategy and Delivery Plan
• Designing and authoring a new Information and Data Archival Policy and associated governance artefacts from first principles, aligned to the Archives Act 1983 and Privacy Act 1988
• Producing clear, practical, plain‑English staff guidance for managing information in Outlook, SharePoint Online, Microsoft Teams, OneDrive, network drives and Microsoft Purview
• Ensuring all artefacts align with the Archives Act 1983, Privacy Act 1988, PSPF, NAA Digital Continuity 2025 and relevant APS standards
• Facilitating policy review and endorsement sessions with governance, legal, enterprise architecture and cyber security stakeholders
• Assessing SharePoint Online and Microsoft Purview against NAA records management requirements to identify gaps, risks and remediation options
• Engaging with ICT Solution Front Door processes and IM, architecture, security and operations teams to validate technology feasibility
• Delivering a structured Records Management Compliance Assessment Report with risk‑rated findings and recommendations
• Contributing IM policy and compliance expertise to pilot lessons‑learned and compliance monitoring frameworks

What you'll need to succeed

• 7+ years’ experience in APS information management, records management or IM compliance roles, ideally in health, statistics or other data‑intensive environments
• Deep working knowledge of the Archives Act 1983, Privacy Act 1988, PSPF and NAA Digital Continuity 2025
• Demonstrated experience authoring APS‑standard policies, governance frameworks and practical staff guidance that is genuinely adopted
• Proven ability to conduct formal IM or records management compliance assessments with risk‑rated findings
• Strong written communication skills, with experience producing SES‑facing material independently
• Hands‑on understanding of SharePoint Online and Microsoft Purview from a governance and records compliance perspective
• Familiarity with Microsoft Purview retention and disposition capabilities
• Experience engaging with APS IT governance and Solution Front Door‑style architecture review processes
• Awareness of emerging AI and Microsoft Copilot governance considerations for information management
• Relevant qualifications in records management, information management, library science, law or a related discipline (desirable)

What you'll get in return

You'll have the opportunity to work on high-impact, nationally significant IM initiatives, with strong executive sponsorship and access to senior stakeholders. This role offers a chance to shape enduring policy and governance foundations, influence technology decisions, and apply best-practice information management in a modern Microsoft 365 environment.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email kylie.garcia@hay.com.au.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508