EA

An exciting opportunity for a PA or EA to join a well-established business in the Sydney CBD!
Your new company

I’m currently recruiting for a switched-on, detail-driven Executive Assistant to join a well-established financial services organisation. This is a full-time, permanent role where you’ll be right at the heart of a busy, collaborative team, helping things run smoothly behind the scenes. You’ll be the go-to person for keeping the office organised, supporting internal comms, and making sure everything’s ticking along day to day. As the first point of contact for visitors, you’ll also play a key role in creating a professional and welcoming environment. If you love being the person who keeps everything on track and thrives in a fast-paced setting, this could be a great fit.

PLEASE NOTE: You must be an Australian Citizen or Permanent Resident to apply.

Your new role
  • Assist Head of Commercial & Operations, and Head of Investment Research
  • Manage their calendar, including scheduling meetings, coordinating travel arrangements, and handling correspondence.
  • Greet and welcome visitors in a professional and friendly manner.
  • Conduct daily walk-throughs to ensure communal areas (reception, kitchen, breakout spaces) are tidy, well-stocked, and ready for use.
  • Check meeting rooms daily to ensure they are clean, organised and working AV equipment.
  • Oversee kitchen and pantry supplies, ensure cleanliness, and manage weekly fridge clean-outs.
  • Maintain tidy and well-stocked stationery and supply cupboards.
  • Manage incoming and outgoing mail, couriers, and deliveries.
  • Liaise with cleaners, building management, and IT support as required.
  • Act as First Aider for the office and manage emergency procedures.
  • Answer and direct incoming phone calls professionally and efficiently.
  • Support the Executive Assistant with administrative tasks such as scheduling, document preparation, and expense reconciliation.
  • Book and set up meeting rooms and coordinate catering requirements.
  • Maintain high presentation standards throughout the office and visitor areas.
  • Assist with expense processing
  • Assist the Executive Assistant in planning and coordinating internal events, team functions, and staff engagement activities.
  • Support domestic and international travel arrangements for team members.
  • Support onboarding for new starters, including preparing welcome packs and coordinating office setup.
  • Manage company apparel inventory, placing orders, and assembling staff packs as needed.
What you'll need to succeed
  • Experience in an administrative, office support, or coordination role.
  • Excellent organisation and multitasking skills.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
  • Warm, professional presentation and a proactive, solutions-focused mindset.
  • Previous experience within the Financial Services industry is desired but not essential.
What you'll get in return
  • Full-time permanent position
  • Competitive salary package
  • Supportive team culture
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, send me a direct email with a copy of your most up-to-date resume to
Lucinda.Reid@hays.com.au


LHS 297508

Summary

Job Type
Permanent
Industry
Banking & Financial Services
Location
NSW - Sydney CBD
Specialism
Office Support
Pay
90-110k +super
Ref:
2951039

Talk to a consultant

Talk to Lucinda Reid, the specialist consultant managing this position, located in Sydney City
Level 13, Chifley Tower, 2 Chifley Square

Telephone: 0290496969

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