Your new company

Are you an experienced Administrator based in Sydney’s Inner West? Looking to join a long-standing, supportive team where your skills are valued, and your work makes a real impact?

I am currently recruiting for a permanent, full-time Administrator for a commercial flooring company based in the Inner West.

This company is looking for a proactive and organised individual to step into a key administrative role within a well-established company. If you thrive in a fast-paced environment, enjoy variety in your day, and want to be part of a team that’s been delivering quality and reliability for decades, this could be the perfect fit for you.

In this role, you’ll play a key part in keeping operations running smoothly, coordinating schedules, managing documentation, liaising with clients and suppliers, and supporting project delivery from behind the scenes.

Previous experience in Construction or Commercial Interiors is highly desired but not essential.

Please note: This role does require you to be in the office 5 days a week, and you MUST be an Australian Citizen, or a Permanent resident to apply.

Your new role

•Answer and manage the main phone line, directing calls as necessary.

•Manage office supplies, including ordering stationery, kitchen supplies, paper products, and maintaining the first aid kit.

•Monitor and maintain adequate stock levels for office and operational needs.

•Provide general administrative support to staff across various departments as required.

•Prepare and manage Work Health and Safety (WHS) documentation.

•Compile WHS Management Plans, including Safe Work Method Statements (SWMS), Material Safety Data Sheets (MSDS), insurance certificates, and checklists, and upload them to relevant platforms.

•Assemble comprehensive Operation & Maintenance (O&M) manuals, including maintenance guides, fire test reports, specifications, fire hazard property certificates, and supplier warranties.

•Complete Compliance Certificates and issue installation warranties for flooring projects.

•Assist in the collection and management of subcontractor warranties.

•Produce Inspection and Test Plans (ITPs) and Quality Assurance Plans.

•Prepare Green Star documentation for applicable floorcovering projects.

•Complete sustainability documentation, including certificates for VOC and PVC content, recycling, and environmental compliance, and attach supporting supplier certificates and invoices.

•Liaise with suppliers to obtain up-to-date documentation and certifications.

What you'll need to succeed

•Strong attention to detail and excellent organisational skills.

•Ability to multitask and meet deadlines.

•Confident communicator with strong interpersonal skills.

•Proficient in Microsoft Office Suite and comfortable learning new systems.

What you'll get in return

• Permanent, full-time position

• Supportive team culture

• Located near public transport and parking on-site

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly with a copy of your most up-to-date resume to Loretta.Callanan@hays.com.au and I will reach out to you directly.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.