Your new company

Our client is a renowned architecture firm based in the central Gold Coast. They pride themselves on design excellence through an experimental and collaborative process. The firm works on residential and commercial projects, including residential housing, townhouses, retirement villages, offices, recreation facilities, retail, and applications.

Your new role

As an administration assistant, you’ll play an integral part in managing the front-of-house desk. You’ll report to the Financial Manager and assist them with administration procedures. Your duties and responsibilities include:
• Managing front of house reception desk
• Greeting clients and meeting preparation
• Email and phone correspondence
• Screening phone calls and directing them accordingly
• Handling enquiries
• Postal and courier management
• Scheduling and booking travel arrangements
• Document management and filing
• Prepare purchase order for Director approval
• Event coordination: lunches, mid-year functions and Christmas parties
• Ensure cleanliness of all workspaces
• Preparing Fee proposals
• ABN/ASIC searches for new clients
• Draft and process final invoices including preparation of time and cost breakdowns and scope of service variations

What you'll need to succeed

• 3-year experience in a similar role
• Excellent communication and organisation skills
• Experience using Bill quick, BDA systems and Docusign
• Proficient in Microsoft Suit

What you'll get in return

You’ll be working in a prime Gold Coast location in a collaborative and dynamic team with a competitive salary.

What you need to do now

If you're interested in this role, click 'apply now' or send an updated resume to thasmika.rupnarain@hays.com.au. Furthermore, call Thasmika Rupnarain on (07) 5571 0515 for a confidential discussion.